INVITATION FOR QUOTATIONS FOR SUPPLY, ERECTION, COMMISSIONING AND TESTING &        TRAIL RUN  OF MACHINERIES AND OTHER ALLIED ITEM FOR THE COMMON FACILITY CENTER BY M/S. ALUVA PLASTIC CONSOTIUM PVT. LTD. AS GIVEN IN ANEXURE I

PART 1

1. File No.                                                      :          APC/103/07
2. Quotation Reference No.                            :         103/07/APC
3. Last date for receipt of quotation                 :         07.05.2007
4. Date & Time of opening of Quotation          :         08.05.2007, 10.00 am
5. Earnest Money Deposit                               :         2% of the total cost of goods 
           Quoted
6. Quoted rates should be valid for                  :          90 days
7. Address to which quotations are to be sent  :    The Secretary,
ERNAKULAM  PLASTIC  CLUSTER  DEVELOPMENT  SOCIETY,IV/514 IDA, Erumathala P.O., Aluva – 683105    (Purchaser).

08. Annexure 1&2 must be put in separate covers and the same may enclosed in the 
      Tender Cover

Sirs,

SUB: INVITATION FOR QUOTATIONS FOR SUPPLY, ERECTION, COMMISSIONING AND TESTING & TRIAL RUN OF MACHINERIES AND OTHER ALLIED ITEMS AS GIVEN IN ANEXURE-I .

1.   You are invited to submit your most competitive quotation for the supply of goods according to the specifications and delivery terms as given in Schedule C. You may use the format given in Schedule D. (To download details of quotation please visit www.aluvaplastic.com)
2.   Government of India and Govt. of Kerala has sanctioned financial assistance under SICDP Scheme for setting up a Tool Room as CFC. This fund will be utilized for the eligible payments under the contract for which this invitation for quotation is issued.
3.   The submission of quotations, evaluation, and the award of contract shall be guided specifically by the terms and conditions of Schedule A.
4.   Payment shall be generally governed by the terms and conditions of Schedule B.
5.   Incomplete and late Quotations are liable to be rejected summarily.
6.  Bidders may quote either single or multiple items as per Annexure-I
7.  All electrical accessories shall confirm to relevant BIS specifications

Thanking you
Yours faithfully

Secretary

PART II

SCHEDULE A- Instructions for Bidders
1. Bid Price

a) Bidders may send the quotations in sealed covers with the quotation reference number and last date for receipt of quotations duly super scribed on the cover.
b) The contract shall be for the full quantity as described in Schedule C.
c) Quotations shall contain the complete specifications and brand names.
d) Printed brochures and a list of reputed customers should be submitted, wherever applicable.
e) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account.
f) The prices shall be quoted in Indian Rupee only.
g) Prices quoted shall be for delivery, erection, commissioning and testing & trail run of machineries and other allied items at the destination given in
    Schedule C.
h) All duties, taxes, license fees, packing and forwarding charges (if any), and other levies payable and all other charges connected delivery, erection, commissioning and testing & trail run of machineries and other allied items at the destination shall be included in the price. All such price components may be shown in the quotation.
i) In the case of any discrepancy between unit price and total, the unit price shall prevail.
j) Wherever indicated, samples may be furnished at the bidder’s expense unless otherwise specified.
k) Quotations containing conditions like “subject to prior sale” may not considered.
l) Period within which the entire work can be completed   on placement of firm order should be clearly mentioned.
m) Offer from Manufacturer / Authorized dealer/reputed contractor alone will be accepted. Preferably having ISO-9000 system standard certification. (Proof to be attached)

2. Bid Security

a) Amount of Bid security is 2% of the total cost of goods quoted in the form of either a crossed demand draft or a bank guarantee from a nationalized /Scheduled bank located in India, favoring The Secretary, Ernakulam Plastic Cluster Development Society, Post Erumathala, Aluva. [A sample bank guarantee form is given in annexure (2)]be
b) Unsuccessful bidder’s bid security will be discharged/ returned as promptly as possible but not later than 30 days after the expiration of the period of bid validity prescribed by the Purchaser.
c) The successful Bidder’s bid security will be discharged upon the Bidder signing the Contract and furnishing the performance security.
d) The bid security may be forfeited:
(i) If a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Bid Form; or
(ii) In case of a successful Bidder, if the Bidder fails:
(a) To sign the Contract; or
(b) To furnish performance security.

3. Number of quotations

a) Each bidder shall submit only one quotation.

4. Validity of quotations

a) Quotation shall remain valid for a period of 60 days after the deadline date specified for submission as given above.
b) No interim communication on the status of quotations shall be entertained; bidders shall, however, provide additional details for evaluating the quotations if wanted.

5. Evaluation of quotations

a) Quotations will be evaluated item-wise or lump sum basis as specified in Schedule C.
b) Ernakulam Plastic Cluster Development Society will evaluate and compare the quotations determined to be substantially responsive i.e.
i. are properly signed;
ii. conform to the terms & conditions and specifications; and
iii. bid security is included.

6. Award of contract

a) Ernakulam Plastic Cluster Development Society will award the Order for supply of Goods/Services to the bidder whose quotation has been determined to be substantially responsive, and who has offered the lowest evaluated quotation price.
b) The Bidder should furnish the contract agreement and performance security within 15 days from the date of receipt of the order for supply of goods/services, failing which the order will be cancelled without further notice and awarded to next eligible bidder.
c) Not withstanding the above, Ernakulam Plastic Cluster Development Society reserves the right to accept or reject any quotations, and to cancel the bidding process, and reject all quotations at any time prior to the award of order without assigning any specific reason thereof.
d) Ernakulam Plastic Cluster Development Society, prior to the expiration of the quotation validity period, will notify the bidder whose bid is accepted for the award of contract. The terms of accepted offer shall be incorporated in the purchase order.

7. Warranty

a) Normal commercial warranty shall be applicable to the supplied goods and installation work.
b) Bidder shall arrange for extended period of warranty/guarantee if asked for in Schedule C.
c) Bidder shall clearly indicate the arrangements for support and maintenance during the period for which the warranty shall be in force.

8. Eligibility

a) Quotation from firms/company’s/manufacturer registered under VAT/CST/PAN / other statutory bodies alone will be considered.
b) Any Manufacturer/Supplier/Dealer/Contractor who has been declared ineligible by World Bank/Government of India/ Government of Kerala shall not be eligible to participate in this bid
c) Any fraudulent practices including concealing of facts at the time of submission of bid and there after shall lead to disqualification.
d) Bidders shall attach certified quality test report from the quality control department of the firm when supplying the machineries.

9. Liquidity damages

If the bidder/supplier, after accepting the Purchase Order or supply of Goods/Services, fails to deliver any or all of the Goods or to perform Services within the period(s) specified in the Order, Ernakulam Plastic Cluster Development Society shall, without prejudice to its other remedies under the Rules of Purchase, proceed to cancel the order or agree to accept a delayed delivery on the condition of payment of liquidated damages by the bidder/supplier a sum equivalent to 0.5 % of the total cost as indicated in the Purchase Order (which will be deemed as agreed price) for each week or part thereof of delay until actual delivery or performance is completed and such penal charges shall be limited to a maximum of 10% of the agreed price. Once the maximum is reached Ernakulam Plastic Cluster Development Society may proceed on its own to consider the termination/cancellation of the Order and may inform the bidder about the cancellation of the said purchase order.

SCHEDULE B- conditions for Payment

1. Normally complete payment will be made within a period of one to three weeks from the date of installation and satisfactory working/date of completion of service if the documents are in order.
2. Bidder shall execute an agreement on non-judicial stamp paper worth Rupees Fifty only (Government of India/ Government of Kerala), in the given format.
3. Refundable performance Security of 5% of the total bill amount either in the form of crossed Demand Draft or in the form of Bank guarantee for the equivalent amount shall be furnished in favour of The Secretary, Ernakulam Plastic Cluster Development Society
4. Bidder shall arrange for testing and installation at own expenses, if so asked in Schedule C.
5. All legal disputes shall be subject to the jurisdiction of the Courts of Law of Ernakulam District.

SCHEDULE C- Technical Specifications& Delivery Terms
(See Annexure 1)
Part 1 and 2
SCHEDULE D- Format of Quotations
(For use of the bidder. See note below)

Quotation Ref.No.                                                                                           Last Date:.

1. We agree to supply the above goods and under take the above works in accordance with the technical specifications for a total contract price of Rs……………….. (Amount in figures) (Rupees…………………………………………………….only) (amount in words) within the period specified in the Invitations for Quotations.
2. We also confirm that commercial warrantee/guarantee of…………months shall apply to the offered goods from the date of installation/commissioning.
3. We undertake that in competing for (and if the award is made to us in executing) the above contract of supply of goods, we will strictly observe the laws against fraud and corruption in force in the Republic of India, as required by Ernakulam Plastic Cluster Development Society.

Place:                                                                          Signature of the Bidder
Date:
List of Enclosures:
1.
2.

(Note: Quotations should be submitted on the official stationary of the bidder)

ANNEXURE-1

Part 1 - Bid Security & Delivery Terms

                                                                                     ANNEXURE 2

BID SECURITY FORM

Whereas …………………. (hereinafter called “the Bidder”) has submitted its Quotation dated ………….. (date of submission of bid) for the supply of ………………………… (name and /or description of the goods) (hereinafter called “the Bid”) KNOW ALL PEOPLE by these presents that WE ……………… (name of bank) of …………… (name of country), having our registered office at ……………….. (address of bank) (hereinafter called “the Bank”), are bound up to ……………………. (name of Purchaser) (hereinafter called “the Purchaser”) in the sum of …………………………. for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this …… day of ……………….20……

THE CONDITIONS of this obligation are:

1. If the Bidder :
(a) Withdraws its Bid during the period of bid validity specified by the Bidder on the Bid
Form; or
(b) Does not accept the correction of errors in accordance with the Instructions to Bidders; or
2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the period of bid validity:
(a) Fails or refuse to execute the Contract Form if required; or
(b) Fails or refuses to furnish the performance security, in accordance with the Instruction to Bidders.

We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that its demand the Purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force up to and including thirty (30) days after the period of the bid validity, and any demand in respect thereof should reach the Bank not later than the above date.

………………………..
(Signature of the Bank)

SCHEDULE C
See Annexure 1 - Part 2
Technical Specifications

INJECTION MOULDING MACHINE

Technical Specifications of Injection Molding Machine

 Serial No.       Parameter                       Unit               Sprint

   01                Maximum Injected weight (GPPS)    gms                 4000 - 4500
   02                Closing Force                                   kN                  6500 -7500
   03                Mould opening Stroke                      mm                  950  - 1050
   04                Max. Day light                                  mm                  2000 - 2500